Archiving emails in Outlook

1. Archiving Emails in Outlook for Microsoft 365 (Office 365)

Using the AutoArchive Feature:

1. Open Outlook:

   • Launch Outlook on your desktop.

2. Access AutoArchive Settings:

   • Go to “File” > “Options”.
   • Click “Advanced” in the Outlook Options window.
   • Scroll down to the “AutoArchive” section and click “AutoArchive Settings…”.

3. Configure AutoArchive:

   • Check “Run AutoArchive every X days” and set the frequency.
   • Choose how old items should be before they’re archived (e.g., 6 months).
   • Specify the location for archived items or select the default archive file location.
   • Click “OK” to save your settings.

4. Apply AutoArchive to Specific Folders:

   • Right-click on a folder (e.g., Inbox) and select “Properties”.
   • Go to the “AutoArchive” tab.
   • Choose “Archive this folder using these settings” and specify the archive criteria.
   • Click “OK”.

Manually Archiving Emails:

1. Open Outlook:

   • Launch Outlook.

2. Start the Archive Process:

   • Go to “File” > “Tools” > “Clean Up Old Items” (or “Archive”).

3. Configure the Archive Settings:

   • Select “Archive this folder and all subfolders” and choose the folder you want to archive.
   • Specify the “Archive items older than” date.
   • Choose the location for the archived file (.pst) or use the default location.
   • Click “OK” to start archiving.